Audio and Video Captioning


Audio/Video Captioning at NSU

Northeastern State University and the Center for Teaching & Learning are dedicated to providing the best learning experience for all of our students. This includes making sure that all learning materials are accessible to learners of all types and abilities. As part of this goal, we at CTL have implemented a process to ensure that all Audio/Video (AV) files shared by faculty within their courses have proper closed captioning.

Please watch the video below to better understand the need for closed captioning. If you are still unsure about the reasons for captioning or the process we will be using, please check out the Frequently Asked Questions below. If you have any further questions about the captioning procedures at NSU, please contact CTL (, 918-444-5855).

How to get your Audio/Videos Captioned:

Uploading videos & sharing with CTL via Google Drive (Google Doc)

Please be sure to fill out an AV File Caption Request Form for each individual video you need captioned. Primary resources are videos in which your students are required to watch in order to complete the course. Secondary resources are videos that are supplemental to your course and need to be captioned in order to be ADA compliant. There is no need to re-submit videos if we have already captioned them or if you plan on using the same video for multiple courses. Once we have captioned the video, you are free to use it as you wish and the captions will remain the same as long as the video has not changed.

Frequently Asked Questions:

I don't have a hearing impaired student in my class. Why should I make sure my AV files are captioned?

Closed captioning is not just for the hearing impaired! It helps many learners acquire the knowledge imparted by the AV file.

  • Captions help second language learners better understand the speaker.
  • Captions help viewers understand speakers with accents or speech impediments.
  • Captions help viewers understand what they are hearing, especially if there is a lot of technical jargon. They can also see the proper spelling of a term.
  • Captions provide a second way for the brain to process the material.

Just like wheel chair ramps are not only used by those in a wheel chair, closed captioning serves more than just the hearing impaired.

What files do I need to have captioned?

You should have any and all audio and video files captioned that you use within any and all of your courses.

Is my AV file secure if it is up on YouTube?

Yes. We have set the security within our YouTube channel such that it is only viewable by those given the link to the file.

Will anyone have access to my AV files on YouTube?

No. We have the security on the files within YouTube set such that your files may only be viewed by anyone who is given the link to the file. We will not share the link to your file with anyone but you. If you embed the file into your Blackboard course, then it may only be viewed by students within the course. It is up to you with whom you share the link to the file.

Why has CTL chosen to use YouTube for captioning and streaming purposes?

  • YouTube can create first draft transcripts of AV files. While these transcripts are not 100% accurate, the student workers in CTL will edit these transcripts to ensure accuracy.
  • The CTL YouTube channel allows us to caption the files and make them available to you and your students securely.
  • Using YouTube's storage, means that we do not have to store the AV files on Blackboard thus reducing the memory load to our Blackboard server. This eliminates quota issues for many of us.
  • It also allows the user to access the file no matter the browser being used, the type of the original file (.wmv, .mp4, etc.), or the age or type of computer used.
  • Using YouTube, the viewer has the option of turning the captions on and off. So, if a student finds the captions more of a distraction than a help, they don't have to view them.
  • Finally, and most importantly, IT'S FREE!

Can I have access to the CTL YouTube channel?

No. To ensure security for all faculty and staff at NSU, only CTL staff will be allowed access to the YouTube channel.

What if I don't want my AV files up on YouTube?

As outlined above, there are many benefits to using YouTube to stream your AV files. However, if you are not comfortable having your files on our secure YouTube channel, you may request that we remove the files once they have been captioned. You will then have to provide the original AV file AND the transcript to your students to comply with ADA laws.