Event and Conference Services

Wish you had an easy and convenient way for attendees to register and pay online? Let NSU Continuing Education help you with all your event management needs!

We specialize in:

• Online registration and payment collection
• On-site registration and payment collection
• Agenda and scheduling
• And so much more!'

For campus specific information visit: https://offices.nsuok.edu/conferences/default.aspx

 

Service	Description	Rate/Fee	Notes/Inclusions
Conference Coordination	Full-service event planning, scheduling, coordination with NSU departments	$500 flat(up to 1 day) $150 per additional day	Includes on-site coordinator and logistics support
Registration Services	Online and on-site registration setup, name badges, attendee tracking, QR codes	$5 per registrant (minimum $100)	Includes payment portal and reporting
Meeting/Conference Rooms	Use of NSU facilities (classrooms, conference rooms, auditorium, etc.)	$150 - $400 per day	Based on room size and technology setup
Technology & A/V Support	Audio-visual setup, microphones, projections, hybrid meeting options	$75 per hour (tech staff)	Includes pre-event testing and on-site support
Catering Coordination	Liaison with approved vendors; setup/cleanup coordination	$100 coordination fee	Catering costs billed separately
Hotel Booking Coordination	Assistance with hotel reservations at NSU partner hotels	$75 coordination fee	Subject to room availability; direct hotel billing applies
Event Marketing	Digital flyers, social media posts, web listing (optional)	$200 design + posting package	Includes NSU branding Standards
Parking Coordination	Reserved parking, signage and permit management	$50 setup + $5 per vehicle	Subject to campus parking availability
Security/Campus Police	Security personnel for large events or after-hours	$50 per hour per officer	Required for after-hours or high-attendance events
Custodial Services	Pre and post event cleaning	$100-$300 depending on event size	Required for multi-day events
Equipment Rental	Tables, chairs, linens, podiums, signage	Variable	Quoted per event setup
Administrative Fee	Applies to all contracts	10% of total service cost	Covers university overhead and compliance processing

Payment Terms

• 50% deposit required at contract signing for non-sponsored external organizations. Balance due 14 days post-event
• Non-sponsored university and external organizations must provide certificate of liability insurance naming Northeastern State University as additional insured.
• All services subject to facility availability and university approval
• Billing may include multiple NSU departments pending customer requests.

Contact

Continuing Education & Conference Services
Northeastern State University
3100 E. New Orleans St., Broken Arrow, OK 74014
ce@nsuok.edu | 918-444-4610